exhibition policies

PDF: YAA ARTIST GUIDELINES, ACCEPTED WORKS AND EXHIBITION TERMS

Our galleries run on a one-week turnaround schedule for exhibitions. Pick-ups and intakes happen on Monday's. Our opening receptions are on Sunday's from (2-4pm) and as each exhibition comes to a close, Sunday afternoon pick ups (4-4:30pm) will remain, as part of our routine.

Registration Process

All artists must pre-register online (or by phone) during the registration period to participate in any of our exhibitions. There will be no "walk-in" registrations on intake day. Online registration will close one week prior to intake day, to ensure that we can meet our one week turnaround schedule and run a smooth intake. Once the registration is closed, late requests will not be accepted. Unless otherwise noted, all exhibitions are intended for artists 18 years and older.

To participate: All art is registered individually. Those who wish to enter two pieces, will register each piece separately, with a separate fee transaction. All registrations are non-refundable and additional registrations, beyond the two piece limit, per artist, will not be accepted and fees collected will be considered generous donations.

By registering separately, each member (even bundle members, such as husbands and wives) can submit their art as desired under one account. Also, by counting each piece of art separately, the number of spaces open on the event, is the number of pieces left to be entered in the show. When the number of spots left is low, space is low and the show is almost full. This will allow you to monitor how quickly the show is reaching it's registration limit. As you may have noticed, intake sheets have been replaced by the description in the event listing online.

Please read the event listing thoroughly before entering your work to be in compliance with guidelines and themes, if applicable. In addition to the event prospectus, our general Artist Guidelines and Accepted Works apply to all of our exhibitions.

Intake Procedures

Intake has moved to Monday's from 2-6pm. If you have a piece in the exhibition that ended the day before, those artists are permitted to pick up and drop off works at the same time from 2-6pm. Regular pick ups will run on the same day from 10am-2pm. Intakes will not be accepted before 2pm. Printing/filling out intake tags (front/back) will be provided by YAA. Your tags will be ready for you upon arrival on intake day with all of your registration information. Artists are asked to take special care when entering their information online, as it will be used to create your individual intake tags. Such details as spelling and capitalization are important for us to correctly identify your works for the exhibition.

Important reminders:

• Early intakes/drop-offs are not permitted. Please make arrangements with another artist or friend to help submit your works for the show in accordance with our schedule.

• Be aware that our system, "will allow" registrants to enter more than the two pieces per artist limit. For the record: ONLY TWO PIECES PER ARTIST IS ALLOWED. If you are unsure, check your YAA account for your submission data under your "events" BEFORE you enter, or print out a copy of your confirmation (upon completion) as we will not be offering refunds for excess pieces registered or withdrawn registrations.

• Regarding unclaimed art: the gallery committee is working on a new policy due to the numbers of works left in the gallery after pick up times have ended. With the new changes and condensed turnaround schedule, we implore everyone to add reminders for yourself of the pick up times each time you participate in a show.

• A friendly reminder that with the small exception of our office staff, our organization is completely run and is reliant upon volunteer participation. Your patience and support of our people is very much appreciated, especially as we explore and learn how to serve you in new and exceptional ways!

The Gallery Committee continues to improve the process of artists exhibiting their works at YAA and sharing their art with our greater community. We hope you'll enjoy the added conveniences to our services and thank you in advance for your patience and support as we explore this new (and improved) process.